Finance Manager and Corporate Secretary | WWF
© WWF-Singapore

Position title:  Finance Manager & Corporate Secretary, WWF Singapore

Reports to: Finance Director, WWF Singapore

Date:  January 2020

 

Mission of the Department: To ensure a high performing WWF Office with efficient operating systems, professional and skilled staff, and strong financial resources, delivering corporate responsibility partnerships and fundraising for WWF’s priority conservation activities in Singapore and the rest of the WWF’s global network.

Major Functions: Responsible for ensuring that the accounting, budget management and internal financial reporting processes run smoothly and efficiently in accordance with agreed timetables and quality standards so that the accounting data and reports are accurate and complete. Manages the invoicing, collection and payments to ensure that there are sufficient funds to cover payments as they become due.


Major Duties and Responsibilities:

Finance Manager:

  • Guide the finance team on all aspects of financial accounting and review the monthly closing to ensure all entries are coded and recorded accurately on a timely basis and that balance sheet accounts are analysed, reconciled and adjusted on a monthly basis.

  • Ensure timely and accurate generation of monthly financial reports for internal and external stakeholders. 

  • Conduct financial analysis, monitor financial performances to ensure financials stay within budget 

  • Create management dashboards for the Management Team. 

  • Assist in the re-forecast of financials, as need. 

  • Ensure compliance with regulatory requirements, including but not limited to the Charities Act, IPC Governance for Charities. 

  • Liase with external and internal auditors

  • Performs other appropriate duties upon request by the COO

 

Corporate Secretariat:

  • Support Board/Board committee activities as the Board Secretariat. This includes arranging meeting dates and times, collating meeting documents, and providing logistic support at the meetings, writing meeting minutes, board resolutions, circulation for approvals.

  • Support Conservation Fund activities such as updating and maintaining statutory registers & records, ensure compliance and submission of relevant documents as per statutory requirements.

  • Work with relevant departments for the renewal of Institutions of a Public Character (IPCs).

  • Prepare letter of appointments for Board Members and on-boarding process for new Board Members, in conjunction with the Board / Nomination & Remuneration Committee. 

  • Collate and prepare Management Report on quarterly basis for Board Meetings

 Business Planning:

  • Manages day-to-day accounting, which includes ensuring that all external vendor payments, staff claims, receipts and GL entries are coded correctly (per the accounting chart of accounts and per project codes) and recorded accurately and timely;

  • Reviews expense claims and supplier invoices to ensure all supporting documentation are submitted and in line with finance policies;

  • Ensure all payments are processed accurately and timely;

  • Liase with internal and external stakeholders to reconcile discrepancies in payments, invoices and receipts;

Monthly Closing:

  • Prepares accurate and duly supported journals for month-end closing

  • Works closely with finance team members to ensure monthly closing is accurate, complete and done on a timely basis.

  • Reviews accounting journals prepared by junior finance executives

Ad hoc & Process Improvements:

  • Assist in management of annual strategy planning exercises. 

  • Ensure actions from relevant governance meetings (ARCH, MT, Ethics Committees) are tracked and being actioned by relevant lead. 

 

Profile:

Required Qualifications    

  • ACCA/Diploma in accounting/Bachelor’s degree

  • At least 3 years of financial/accounting experience within an international organization, multinational company or charity with complex donor requirements.

Required Skills and Competencies

  • Proactive and dynamic individual who can work independently

  • Strong team player who will support team members and guide junior executives

  • Honest, mature and has high integrity

  • Corporate Secretarial experience a plus

  • Meticulous, detail-oriented and possess good analytical skills

  • Able to prioritize and operate under tight deadlines

  • Good communication skills, with spoken and written fluency in English  

  • Good knowledge of IFRS

  • Advanced skills in Microsoft Excel

  • Experience in SAGE 300 preferred

  • Familiarity with implementing good internal controls and processes

  • Hands on experience with journal entries and payment processing

  • An interest in conservation 

  • Adheres to WWF’s values, which are: Knowledgeable, Optimistic Determined and Engaging

 

Working Relationships:

Internal - with staff members of WWF Singapore and across the WWF International network, 

External – with outsourced corporate services company, donors, partners, and auditors

We may also disclose personal data about you to our affiliates in the network in order to manage our relationship with you.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

Interested applicants may email a cover letter and update CV to hr@wwf.sg, subject as “Finance Manager & Corporate Secretariat”. Due to the large number of applicants, only shortlisted applicants will be contacted.