Position title: Finance Manager & Corporate Secretary, WWF Singapore
Reports to: Finance Director, WWF Singapore
Date: January 2020
Mission of the Department: To ensure a high performing WWF Office with efficient operating systems, professional and skilled staff, and strong financial resources, delivering corporate responsibility partnerships and fundraising for WWF’s priority conservation activities in Singapore and the rest of the WWF’s global network.
Major Functions: Responsible for ensuring that the accounting, budget management and internal financial reporting processes run smoothly and efficiently in accordance with agreed timetables and quality standards so that the accounting data and reports are accurate and complete. Manages the invoicing, collection and payments to ensure that there are sufficient funds to cover payments as they become due.
Major Duties and Responsibilities:
Guide the finance team on all aspects of financial accounting and review the monthly closing to ensure all entries are coded and recorded accurately on a timely basis and that balance sheet accounts are analysed, reconciled and adjusted on a monthly basis.
Ensure timely and accurate generation of monthly financial reports for internal and external stakeholders.
Conduct financial analysis, monitor financial performances to ensure financials stay within budget
Create management dashboards for the Management Team.
Assist in the re-forecast of financials, as need.
Ensure compliance with regulatory requirements, including but not limited to the Charities Act, IPC Governance for Charities.
Liase with external and internal auditors
Performs other appropriate duties upon request by the COO
Support Board/Board committee activities as the Board Secretariat. This includes arranging meeting dates and times, collating meeting documents, and providing logistic support at the meetings, writing meeting minutes, board resolutions, circulation for approvals.
Support Conservation Fund activities such as updating and maintaining statutory registers & records, ensure compliance and submission of relevant documents as per statutory requirements.
Work with relevant departments for the renewal of Institutions of a Public Character (IPCs).
Prepare letter of appointments for Board Members and on-boarding process for new Board Members, in conjunction with the Board / Nomination & Remuneration Committee.
Collate and prepare Management Report on quarterly basis for Board Meetings
Manages day-to-day accounting, which includes ensuring that all external vendor payments, staff claims, receipts and GL entries are coded correctly (per the accounting chart of accounts and per project codes) and recorded accurately and timely;
Reviews expense claims and supplier invoices to ensure all supporting documentation are submitted and in line with finance policies;
Ensure all payments are processed accurately and timely;
Liase with internal and external stakeholders to reconcile discrepancies in payments, invoices and receipts;
Prepares accurate and duly supported journals for month-end closing
Works closely with finance team members to ensure monthly closing is accurate, complete and done on a timely basis.
Reviews accounting journals prepared by junior finance executives
Ad hoc & Process Improvements:
Assist in management of annual strategy planning exercises.
Ensure actions from relevant governance meetings (ARCH, MT, Ethics Committees) are tracked and being actioned by relevant lead.
ACCA/Diploma in accounting/Bachelor’s degree
At least 3 years of financial/accounting experience within an international organization, multinational company or charity with complex donor requirements.
Required Skills and Competencies
Proactive and dynamic individual who can work independently
Strong team player who will support team members and guide junior executives
Honest, mature and has high integrity
Corporate Secretarial experience a plus
Meticulous, detail-oriented and possess good analytical skills
Able to prioritize and operate under tight deadlines
Good communication skills, with spoken and written fluency in English
Good knowledge of IFRS
Advanced skills in Microsoft Excel
Experience in SAGE 300 preferred
Familiarity with implementing good internal controls and processes
Hands on experience with journal entries and payment processing
An interest in conservation
Adheres to WWF’s values, which are: Knowledgeable, Optimistic Determined and Engaging
Internal - with staff members of WWF Singapore and across the WWF International network,
External – with outsourced corporate services company, donors, partners, and auditors
We may also disclose personal data about you to our affiliates in the network in order to manage our relationship with you.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
Interested applicants may email a cover letter and update CV to firstname.lastname@example.org, subject as “Finance Manager & Corporate Secretariat”. Due to the large number of applicants, only shortlisted applicants will be contacted.