Trusts and Foundations Manager | WWF
© WWF-Singapore

Position Title:      Trusts and Foundations Manager

Reports to: Head of Philanthropy, Office of the CEO

Location:    Singapore

  1. Mission of Philanthropy WWF-Singapore

To contribute significant, sustainable levels of philanthropic funding to WWF-Singapore, for investment in local and regional priority conservation and environmental education projects which demonstrably advance WWF’s global and local mission.

In recognition of the importance and high visibility of this mission, the Philanthropy Team works closely with the CEO and Board of Directors, and reports directly to the CEO. This is an exciting opportunity to join a growing team with strategic vision and plans.

The key attributes for members of this team are:

  • an ability to think strategically and intelligently

  • outstanding ability to write compellingly with excellent standards of English

  • apply visual and written creativity to communications

  • outstanding ability to establish rapport and communicate with intelligence and empathy with board members and senior management of trusts and foundations, high net worth individuals and VIPs

  • demonstrate strong analytical and digital communications skills

  • must have outstanding attitude and be highly responsive to providing collateral, support and information to the CEO and Head of Philanthropy as required.

 

  1. Major Functions

Assist in the implementation of WWF-Singapore’s philanthropy strategy, including:

  • raise substantial funds from trusts and foundations, including public sector / statutory granting bodies; and work collaboratively with the Head of Philanthropy to maximise this income stream.

  • write compelling grant applications which are relevant and carefully aligned to the mission and grant criteria of the granting organisation. Must work in consultation with the Heads of Conservation and Philanthropy to develop proposal and grant opportunities which align with WWF Singapore’s strategy.

  • effectively manage competing deadlines to successfully meet grant application submission dates.  

  • manage a calendar of targeted grant applications, including specific details; and request / prepare specific projects / proposals well in advance (in collaboration with the conservation team and Network Offices if required).

  • conduct prospective donor research and effectively manage the donor cycle, particularly for trusts and foundations and other granting organisations. Includes developing and managing the trusts and foundations prospect pipeline, reporting, and developing engagement and grant application plans.

  • effective stewardship of granting organisations and mid-level and major donors if required.

  • project management, writing and publication of collateral materials and e-communications, including Power Point presentations, including for the philanthropy team if required.

  • grant contract and gift management, including gift acknowledgement letters and grant contracts, integrity of the donor database / CRM, and generation of associated reports, philanthropy income and milestones met. Requires collaboration with Finance, Conservation and CRM teams.

  • project manage bespoke cultivation and stewardship events for HNWIs, major donors and trusts and foundations, and other granting organisations.

  • design and edit conservation and project impact reports, proposals and grant acquittals, meeting contractual reporting milestones.

  • project manage donor Conservation Project Site Reviews across APAC, including itineraries and budgets in collaboration with relevant APAC Network Offices.

  1. Major Duties and Responsibilities

  • Raise substantial funds from trusts and foundations and ensure project implementation and expenditure of funds is achieved within contractual milestones. Must meet specific income targets for success.

  • Project manage the production of collateral including the philanthropy case for support, conservation project concepts, digital communications, presentations, donor impact reports and bespoke project proposals. Requires coordination and excellent working relationships within WWF Singapore and across APAC conservation teams.

  • Collaborate in rebuild of WWF SG website ensuring philanthropy messages are compelling and appropriately included in WWF Singapore’s website.

  • Design, draft and edit philanthropy communications documents and digital presentations, including selection and inclusion of infographics, images, videos and photos to compellingly communicate to sophisticated external audiences.

  • Design and manage bespoke, segmented and mass digital communications to philanthropy stakeholders, VIPs and board members, including event invitations and registrations etc via Active Campaigns or similar and event management software.

  • Project manage strategic events, exhibitions and presentations to external philanthropy stakeholders and VIP audiences.

  • Assist in prospective donor research and preparation of bios and profiles to inform the CEO and Head of Philanthropy, in conjunction with the Executive Assistant / Business Manager to the CEO and Head of Philanthropy.

  • Assist the CEO and Head of Philanthropy in research and preparation of documents for government, trusts and foundations, HNWI, VIP and other stakeholders.

  • Provide operational and administrative support to the Head of Philanthropy to effectively implement the philanthropy strategy, including data management and reporting.

  • Coordinate itineraries, travel logistics and budgets for APAC Conservation Project Site Reviews for philanthropy stakeholders and prospective donors.

  • Ensure compliance with WWF established policies and procedures and Singapore’s legal, fiscal and charitable entity statutory requirements.

  • Research and knowledge manage government policy and regulations for Charities and Institutions of a Public Character (IPC).

  • Other projects as required by the CEO or Head of Philanthropy.

  • Proactively seek and knowledge manage environmental and conservation news which may be of interest to the Philanthropy audience.

 

Career progression opportunities:

 

Head of Trusts and Foundations

Progression will be based on successful achievement of KPIs and major functions of the role, and demonstrated ability to consistently achieve stretch income targets.

Philanthropy and environmental communications professionals, and trusts and foundations applications and grant managers, are highly sought after in the INGO and Higher Education sectors.

 

  1. Profile

 

Required Qualifications:

  • Degree or higher degree in a relevant discipline with excellent results. Post graduate qualifications will be highly regarded.

  • At least 5 years of relevant work experience in advisory, business development, philanthropy or environmental communications, and / or fundraising, with proven success. Proven high value target achievement in either trusts and foundations, public sector, major donor or corporate fundraising will be highly preferred.

 

Required Skills and Competencies:

  • Ability to think intelligently.

  • Flexibility and an ability to adapt to changing circumstances.

  • Ability to work well with all levels of internal management and staff, and exhibit the leadership required to establish effective cross-team collaborations for successful delivery of required outcomes.

  • Ability to correspond in a context sensitive and sophisticated manner with external audiences, including trusts and foundations, major donors, high net worth individuals, and other relevant stakeholders.

  • Sensitivity to confidential matters will be absolutely required.

  • Outstanding verbal and written English expression, including an ability to draft thank you letters, emails and other correspondence, reports, proposals and grant acquittals, with attention to detail and correct grammar.

  • Ability to communicate compellingly with visual flair.

  • Outstanding organisation and interpersonal skills with ability to function in a multi-cultural and high performing team environment.

  • Innovative and resourceful, and able to perform to tight and conflicting schedules, particularly as expected by the Office of the CEO.

  • Strong stakeholder focus and an outstanding service-oriented attitude.

  • Current knowledge of sustainability and environmental issues will be highly regarded

  • Current knowledge of best practice principles and practices of fundraising. Expert knowledge of trusts and foundation and public sector fundraising will be highly regarded.

  • Strong IT and Internet research skills, and excellent skills with applications such as MS Office, Gmail, and CRMs; as well as a working knowledge of collaborative platforms (Google Drive, Zoom, Workplace); and skills with Project Management applications to effectively manage grant application and reporting timelines, events and own work plans.

  • Previous experience with Raiser’s Edge, Salesforce or other donor database or CRM will be highly regarded.

  • Competent to expert experience with InDesign, Photoshop and other visual / design applications will be highly regarded.  Must be willing to undertake training if required.

  • Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging.

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  1. Working Relationships

Internal:

Works closely and collaboratively with the following leaders and their teams:

  • Chief Executive Officer

  • Head of Philanthropy

  • Chief, Strategic Communications and External Relations

  • Head of Conservation

  • Managing Director of Sustainable Finance

  • Business Manager to the CEO and Head of Philanthropy

  • Other Frontline and Senior Management Team leaders and members.

 

External:

Communicates and coordinates with:

  • trusts and foundations, mid- level and major donors, high net worth individuals and public sector granting bodies.

  • VIPs, visiting WWF staff, suppliers and vendors, hospitality providers, and other visitors and guests.

 

  1. Key Criteria for Success

  • Successful achievement of fundraising / grant $ targets

  • Successful achievement of KPIs for number of meetings held, number of grant applications and proposals submitted, and success rates.

  • Demonstrated success in cultivation and stewardship of trusts and foundations and other philanthropy stakeholders.

  • Establishing excellent working relationships, and collaborating effectively with internal stakeholders, including regional and international staff as required.

  • Making an effective contribution to the implementation of WWF-Singapore’s philanthropy strategy.

  • Successfully delivering philanthropy collateral and events.

This job description covers the main tasks and conveys the spirit of the various tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.